Important EPFO Compliance Update for HR, Payroll & Statutory Teams

Important EPFO Compliance Update for HR, Payroll & Statutory Teams

MANDATORY UAN Activation via UMANG App with Face Authentication

🗓 Effective from: August 1, 2025 |  Immediate Implementation

The Employees’ Provident Fund Organisation (EPFO) has rolled out a critical compliance mandate that all HR and Payroll teams must take immediate note of.

Starting August 1, 2025, UAN allotment and activation can only be done through the UMANG App using Aadhaar-based Face Authentication Technology (FAT). This step aligns with the government’s efforts toward fully digital, Aadhaar-verified employee onboarding and enhanced PF compliance.

📲 Who This Applies To:

 • 🆕 New employees (for UAN allotment & activation)

 • 🧾 Existing employees with inactive UANs

 • 🔄 Current UAN holders (for updating records via biometric verification)

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🔧 How the Process Works:

 1. Enter Aadhaar number

 2. Authenticate via OTP (linked mobile number)

 3. Complete facial scan via Aadhaar Face RD App

 4. System fetches Aadhaar data → UAN is generated or activated

 5. Credentials are shared via SMS

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🎯 Key Benefits:

 • 🔐 100% digital and secure onboarding

 • ✅ Reduces human errors & duplication

 • 👤 Employees can self-activate their UAN

 • 📜 Strengthens statutory compliance with FAT

 • 🛠 Minimizes HR dependency in the UAN activation process

 Action Steps for HR & Compliance Teams:

 • Orient all new joiners to the UMANG + FAT process

 • Proactively guide existing employees with dormant UANs

 • Ensure UANs are updated in HRMS/Payroll systems

 • Maintain a compliance checklist for each onboarded employee

 • Validate that devices support the Aadhaar Face RD App

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⚠️ Common Challenges & Suggested Solutions:

 • 🔁 Mobile not linked to Aadhaar? → Guide employees to update via UIDAI

 • 💡 Face scan not working? → Try in well-lit areas or escalate via UMANG

 • 🔍 Aadhaar data mismatch? → Raise issues through the EPFO grievance portal

📞 Support Channels:

 • UMANG In-App Helpdesk

 • EPFO Regional Offices / Customer Care

🧾 For official guidelines and documentation, refer to the EPFO Notification section or visit the UMANG Portal

Let’s embrace this digital 

shift and ensure seamless PF compliance for all employees!